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In business, information is everything. But what are the best ways to manage it, communicate it and keep it safe? Simple. From sensitive documents to online marketing, these five smart features in Word 2007 will put you in better control of all kinds of business information.

1) Build documents easily

Do you get fed up of repeatedly typing out the same phrases or content in different documents? In just a few clicks, Office Word 2007’s Building Blocks feature allows you to pull documents together from frequently used content or a predefined gallery – everything from disclaimer text and pull quotes to sidebars, cover pages, and other types of content. You can even create your very own Building Blocks for your business to easily add custom content such as legal disclaimers. No more time wasted on recreating content or copying and pasting between documents! This handy feature also helps you keep all your business documents looking consistent and professional.

2) Share documents effortlessly

Want to share project information with colleagues? Office Word allows you to do this without the need for specialist software. You can convert your Word documents to Portable Document Format (PDF) or XML Paper Specification (XPS) format to help you reach out to your contacts – whatever platform they’re on.

All you need to do is install a simple add-in and then save the document as a PDF or XPS file from 2007 Microsoft Office.

3) Be a brilliant blogger

Blogging is fast becoming an essential part of online business marketing. Communicate easily with your customers on the net by composing and publishing your blog from within Office Word 2007 to many different blog services, including Office SharePoint Server 2007, MSN Spaces, Blogger, Typepad and Community Server. You can configure Office Word 2007 to link directly to your blog site – and use the rich Word experience to create blogs with images, tables, and advanced text formatting features.

4) Keep sensitive information safe

Preparing business documents often involves sensitive information such as comments on edited text and personally identifiable data. It is vital that this is kept safe. Office Word’s Document Inspector allows you to check every document you produce and send out for potentially sensitive information. Whether it’s unwanted comments or hidden text, this feature will ensure sensitive information doesn’t escape when your documents are published.

5) Keep track of document changes

Keeping up with changes to a document in development can be confusing. But Office Word 2007 makes it easy to stay up to date. Its great new tri-pane review panel helps you see both versions of a document with deleted, inserted, and moved text clearly marked.