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Is your business dependent on E-mail? Does your company generate business via email enquires? What happens if for one reason or another, you lose all of your e-mails? Do you have a back-up plan?

With E-mail being one of the major ways both individuals and businesses keep in contact with one another, one of the most important things to do is back-up your emails. Although it takes only a few minutes, it can save your business hours of time if something does go wrong. If you use Microsoft Outlook to manage your email then depending on which version of Outlook you are using it is fairly straight-forward to create these back-ups.

Microsoft Outlook 2007 Users:

Step 1: Click the File menu on the top toolbar and select Import and Export, this will prompt the Import and Export Wizard to show.

Step 2: Select Export to a file and then click Next. You then choose Personal Folder File (.pst) and then click Next again.

Step 3: The Personal Folder should now be highlighted. If not, select Personal Folder. You then double click on Personal Folder to collapse everything. Ensure that you have checked the Include Subfolders option and then click Next.

Step 4: You can leave the default name in the Save Exported File as or rename it if you prefer. Then if you select Browse, change the location you want to save the file to one which you can find easily such as the Desktop. Then click Finish.

Step 5: You can either choose to add a password to your file for extra security or just click OK and the process is complete.

Using Outlook 2003 instead of 2007? Read this blog: Back-up Your Outlook (Outlook 2003 Users)

Looking for more Outlook Hints and Tips