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So you are currently using Excel to store a list of information but now that list has gotten too big to keep on scrolling through and has become a time consuming chore? You should import your data into Microsoft Access which offers you powerful database tools to handle all the information.

To start importing your data, follow these steps.

Step 1: Open Access and create a blank database. Once you have done this, Access automatically brings up a table. You can close this table as it isn’t needed.

Step 2: Click the External Data tab at the top of the page and then select Excel in the Import category which will in turn bring up the Get External Data – Excel Spreadsheet wizard to help you input the data.

Step 3: Browse for the worksheet which contains the information that you would like to put in the Access database and then select the button labeled Import the source data into a new table in the current database. Click on OK to continue.

Step 4: If you have different worksheets in the same document, select which worksheet it is that you want to import and then click Next to continue.

Step 5: Next, if the spreadsheet you’re using has column heading in its first row, click the box, if not names will be generated and you’ll be able to change them later on. Then you click on Next again.

Step 6: The next screen gives you the option to leave any column that you don’t want to import out. In order to do this, you start by clicking on the first column in the preview area. If you don’t want to import that column into the table, put a check mark in the box next to Do not import field and move on to the next column. To change the name of a field, use the Field Name box to change it and then just select which type of data is in the column itself.

Step 7: Next you have to choose a Primary Key if you want one.

Step 8: Input a name for the table in the box under Import to Table and then click Finish.

Step 9: You’ll now be asked whether you want to save the import steps or not. If you are importing more than one worksheet with the same layout then you can choose this option to save you time importing future worksheets. Click close and your new table will be shown in your database.