1. You can Upgrade to the newer version if you wish

 

2. Or you can ask the sender to Save It In a Older Version and then send it back

 

3. There is also Compatibility Pack which you can download and this will enable you to open newer saved versions and still keep the version that you currently have on your computer. Read more: From Error message to Easy access – Using Earlier Versions of Word, Excel, and PowerPoint, to Open & Save files from Office 2007 programs.

 
If you want them to resend the document back to you in the 2003 version here’s how they can do it.

1. Click on the Office Button then go down to Save As
2. Move your mouse onto the arrow next to Save As
3. Choose the same version that you need (Word 97-2003 Document)
4. Then click on Save

The sender will send it to you in the format you can read.

Visit our Microsoft Word Tips page for more useful Tips.

1. Select the entire table and then on the ribbon, select the layout tab and click on the Select button before choosing ‘Select Table’.
2. Right click on the selected table and select Table Properties from the menu which will in turn bring up the Table Properties dialog box.
3. Ensure that the Row tab is selected and in the Specify Height box, input how big you want each row to be – 1 inch = 6 lines of size 12 text.
4. In the Row Height is drop down list, select Exactly and then click ok.

With this tip it is easy to ensure your tables stay nice and neat for presentation purposes and for easy reading of the contained information.

If you are interested in reading more Microsoft Word Tips, then visit our Microsoft Word Tips page.

If you would like to learn more about Microsoft Word, then you ought to visit our Microsoft Word Training Courses page.

This time we’ll look at securing Microsoft Word Documents with a password so that the only pair of eyes that read the protected documents is yours.

Having a password protected document is useful in case something happens to the device the documents are stored on such as a USB memory stick or Laptop. Now, let’s secure our documents:

1. Open Microsoft Word and click the Office button in the top left corner.

2. Scroll down to Prepare and select Encrypt Document.

3. Enter the password you want into the dialog box and click Ok.

4. Enter the password again for verification and click Ok again and now from now on, whenever somebody tries to open that document, it’ll ask for you to input the password.

This way, if the device is misplaced or stolen, you wouldn’t have to worry too much about people looking through the documents and finding out any information from the secure documents because if the person can’t access the file, they’ll most likely just delete them.

Therefore, it is also crucial to keep a separate back-up of your entire device just in case something like that happens.

Would you like more Word tips? Then visit our Microsoft Word Hints & Tips page.

If you’d like to learn more about Microsoft Word, attend one of our Microsoft Word Training Courses.

Bold text: Ctrl + B

Italic text: Ctrl + i

Underlined text: Ctrl + U

To bring up the thesaurus: Shift + F7

To undo any action such as typing etc: Ctrl + Z

Select all the text in the document: Ctrl + A

There are more available for viewing through the Microsoft Office Help Menu which can be accessed by pressing the F1 button and typing in the search bar: Keyboard Shortcuts and then selecting: Keyboard Shortcuts for Microsoft Word. 

You can save time by copying the format you’ve already applied to text using Format Painter. To do so follow these steps:

1. Select the text that has the formatting that you want to duplicate.
2. On the ribbon from Home tab, in Clipboard, click the Format Painter button. When you move from the Ribbon back to the document, the mouse pointer now appears as I-beam with a paint brush.
3. Select the text you want to reformat by dragging the mouse to highlight the text.
4. As soon as you release the mouse button, the text receives the format of the other text. The feature is turned off and the mouse pointer returns to the original default pointer.

If you have several pieces of the text throughout the document that you want to reformat, then follow steps 1 to 3, however in step 2, double click the Format Painter button and select text to format those pieces of text. When you’re finished, click the Format Painter button to turn it off.

Want more tips? Click on Microsoft Word Tips & Tricks

Before you start the diagnostics:

• Run the diagnostics when you do not need to use your computer
• Make sure you are connected to the Internet
• Close other programmes
• Make sure you have Microsoft Office installation disk in case there are problems and your program will need an access to the disk to repair

If Microsoft Word, Excel, PowerPoint or Access are still working then to start the Microsoft Office Diagnostics follow the steps:

1. Click the Microsoft Office Button , and then click Word Options (or Excel Options or PowerPoint Options or Access Options)
2. Click Resources
3. Click the Diagnose button
4. Click Continue, and then click Run Diagnostics.

If InfoPath, OneNote, Outlook, Publisher, Project, SharePoint Designer, or Visio are still working then to start the Microsoft Office Diagnostics follow the steps

1. On the Help menu, click Office Diagnostics.
2. Click Continue, and then click Start Diagnostics.

If any of the above programmes has crashed so badly that they not start, you can run Office Diagnostics from the Start menu.

1. In Windows, click the Start button
2. Point to All Programs, then to Microsoft Office and then to Microsoft Office Tools
3. Select Microsoft Office Diagnostics

To check which tests are available read Tips and Tricks: Microsoft Office 2007 – Why Use Microsoft Office Diagnostics?

Want more tips? Click on Microsoft Tips & Tricks

You can select the text vertically. In order to do that, just hold down the <Alt> key on a keyboard whilst you are selecting the text as usually. You will get this result.

Now you can apply any formatting to it (here we selected Chicago font style).

Although in the example above we selected text at the beginning of the lines, you can make vertical selections anywhere on the page.

Want more tips? Click on Microsoft Word Tips & Tricks

{ HYPERLINK “http://www.inferotraining.com/info.html” } instead of Info?

You try to make these hyperlinks display properly with correct links. You check different view options and they all work fine. However, you cannot get rid of this display. What can you do?

To solve the hyperlink problem here are a few options:

• use Alt+F9 to toggle between the Hyperlink display and Normal view.

• Alternatively,

1. Click on the Office button
2. At the bottom of the displayed menu, select Word Options
3. From the Word Options dialog box, on the right hand side, select Advanced
4. Scroll down until you see Show document content and turn off the Show field codes instead of their values setting

Want more tips? Click on Microsoft Word Tips & Tricks

Microsoft Office Diagnostic is a tool included in Microsoft Office 2007 pack, allowing you to run a series of diagnostic tests that can help you discover why your computer is crashing. These tests will either solve problems directly or may help you with the ways to solve them.

These are the diagnostics that are run:

Setup Diagnostic – Files and registry are checked for errors occurring due to viruses or by hardware that is faulty or incorrectly configured. While running for about 15 minutes, the test may require the original installation source.

Disk Diagnostic – Hard disk is examined for errors logged by the Windows system and SMART (Self-Monitoring, Analysis and Reporting Technology) feature of your hard disk (if provided by disk drive manufacturers) to notice potential hard disk failure.

Memory Diagnostic – Random Access Memory (RAM) is verified for integrity.

Update Diagnostic – Your computer is tested as to whether it has the latest updates installed to make Microsoft Office more stable. You can install updates from Microsoft Office Online.

Compatibility Diagnostic – Different versions of Microsoft Office are checked for conflicts, as two different versions of Office installed on your computer can cause instability.

Check for Known Solutions – The crash report is tested and checked against the database of Microsoft’s crash cases for available solutions.

To find out how to run diagnostics, read How to Fix Errors Using Microsoft Office Diagnostics.

To do – stop using scraps of paper

Do you have scraps of paper with ‘to do’ tasks scribbled on them? Confusing isn’t it? And bits of paper have an uncanny knack of getting lost just when you need them. Keep it together with a Word activities checklist.

Keep track of the kids

Everyone knows that taking care of little ones requires extreme organisational resources. Even a trip to the local park can feel like an outing for an ‘A’ list celebrity. There are the bags, the toys, the clothes, the demanding dietary requirements….and that’s before you even get to the park! Why not create your own checklist to keep all those child-related chores on track?

Dream a little dream (and make it happen)

You know the saying – “What gets measured gets managed.” Create your very own dream checklist to state your goals and keep tabs on how close you are to them. Whether you’re working hard towards your ideal home or that perfect job, a checklist can help you clarify exactly what you want. And that should get you closer to your goal.

A gift for giving

Every year we know when those important birthdays are due, not to mention Christmas. But most of us still find ourselves rushing around the shops at the last minute to find the perfect present. How much would a present shopping checklist reduce your stress levels? You could even build in your time and budget for when the sales are on and grab the perfect present and a bargain at the same time!

Something for the book lovers

Still wondering where that favourite book went? Wish you could keep track of all the books you’d like to read in the future? Once you’ve got the knack by taking one of our Microsoft Word courses, you can create your very own Word checklist to keep track of your fiction, your non fiction and that new biography you’ve been wanting to read for ages….

There are so many other ways you can put Word checklists to good use. From preparing for big life changes like having a baby, to everyday essentials like keeping track of your bills. And all that gives you more time for a sit down and a nice cup of tea…