Once you have set up a meeting, the clients could potentially ruin your well planned out schedule. Here are 3 tips which can help you to avoid these disruptions.

Don’t get left standing on your own.

To ensure this doesn’t happen; a good suggestion would be to ask the clients to arrive 5 to 10 minutes before the start of the meeting so that you can start going over the schedule briefly and then this won’t affect the start of the meeting.

Don’t let your meeting be disrupted by anything!

A good idea is to request that clients switch off their mobile phones or anything else that could go off and disrupt the meeting.

Avoid unnecessary meetings.

Clients can also majorly eat up your time if they request face to face meetings with you to discuss minor points and you have to travel to meet them. To try and avoid this travelling, you should try to extract from the client exactly what they hope to gain from these face-to-face meetings and see if you can settle their qualms over the telephone or some other way which wouldn’t dramatically affect your schedule.

Okay, so you have a schedule all drawn up for your daily routine but the only trouble is that you keep being distracted by fellow employees asking you questions, making conversation, making comments or completing more tasks to your originally well planned out schedule. All these distractions can dramatically impact on your Time Management and throw your schedule into disarray. What you need is one of Infero’s Effective Time Management Training Courses.

If this is the case in the office, you could try using some headphones to give the people around the picture that you are busy and that you don’t want to be disturbed.  To eliminate any background noise present in the office, you could use some music through the headphones which will help drown out the background noise and help keep you focused on task. Also any Instant Messaging Clients active on your computer should be set to Busy so that other people are aware that you are unable to talk at that particular time. Another handy tip to use in an office environment is to make a ‘Do not disturb’ sign to hang by your workspace to alert people to the fact that you do not wanted to be disturbed.

In the case of having extra jobs offered to you, you need give a firm but polite refusal in order for you to complete any tasks you are working on at the moment. A polite yet firm refusal such as ‘I’m sorry but I can’t work on any more projects at the moment’ is much better than a reluctant acceptance for both parties as it means your schedule is unaffected and that the request can be completed by somebody who can give it their full attention.

More Time Management Articles

To enquire about our Effective Time Management Courses, get in contact with us by either phone or email.

IT Courses and Effective Time Management Training are vital tools to help businesses become more efficient and improve staff morale.

According to the UK Commission for Employment and Skills, one in four companies which fail to train their workforce closes down. This compares to a figure of only one in nine for those that do provide staff training. It’s a case of train to gain.

Benefits of training on business revenue.

Still not convinced? Try this… The Sector Skills Development Agency says that employers who invest in training and certification experience a quick return by:

• Improving skill levels by 51%
• Improving productivity by 22%
• Improving customer service by 22%
• Improving employee morale by 20%
• Increasing profitability by 12%

Effective Time Management

Effective Time Management Training Courses can be invaluable in helping your colleagues achieve objectives by encouraging more efficient ways of working. These training courses can help your staff identify the differences between urgent and important tasks and produce a workable strategy for achieving the previously unachievable. Please get in touch if you want to help eradicate the time-consuming pointless chores and concentrate efforts on tasks that deliver results. We host a popular effective time management seminar and a range of IT courses.

When money is a little tight, as it is for most businesses these days, a sure way to guarantee success is to invest in the little gems your company already holds, your employees.

Let us say you have 25 employees, what is the best way to maximise your revenue? By making cut backs? Definitely not. You already have a group of hard working people who know your business inside out, so all you need to do is get them working a little harder, faster and more efficiently and you will see the results from your hard work and loyalty paying off in no time at all.

Time management is something that we are generally quite poor at most of the time. We should start work at 9, but things get in our way, we’re on the phone, forget to buy breakfast, the stress is too much, I need another cigarette break. All these distractions are cutting away at the time we should be using to focus on our business and make more money.

It’s not just you that wants results; your employees want to be good at what they do too. Time Management training and IT courses can teach them it all, so that they possess the right skills to do the best job in the most efficient way. If you train your employees to be able to adapt in business, when you need to make changes, they are ready and fully prepared to take on any new challenges. You will probably be surprised to see leaders starting to develop and become more efficient in the workplace, making your job more relaxing.

Studies have shown that training has a very positive impact on productivity, with some showing an 80% rise. And not only will it improve the amount of work your people do, but the quality will be staggeringly higher.

IT courses are perfect for honing in those all so important business skills and making your work look more professional. From memos to producing complicated formula reach spreadsheets, we can show you how to look great, feel great, and be great. So join us for Effective Time Management seminar to find out how we can help you.

Ever looked at your list of tasks wondering what to do first? Well, you are not alone.

The Italian economist Vilfredo Pareto (1848–1923) suggested that the results and the causes of those results are unequally distributed in the ratio of 80:20. The Pareto Principle, more commonly referred as the 80/20 Rule, states that:

•  
  • 20% of your activities will generate 80% of your success, or
  • 20% of a well time managed effort will generate 80% of the desired results.

Although the ratio 80/20 is not always this precise, it is used to put emphasis on how much is lost or how much can be gained with time management. It is not a surprise that identifying the critical 20% is the key factor to success.

A simple Time Management course can certainly help you to learn some tips and tricks and teach you using your time efficiently. But what can we do NOW to minimise our time wastage?

The key in identifying those critical 20% is by prioritising your tasks. You may use the Eisenhower Method to help you with that. It said that former U.S. President Dwight Eisenhower used this method in prioritising his daily tasks.

To determine your priorities you will need to use a matrix, where you evaluate each task according to its Importance and Urgency. If you use this matrix then you will need to focus on Important tasks. If your tasks are

• Important and Urgent, then do them immediately
• Important but Not Urgent, then enter them into your calendar to keep track of them
• Urgent and Not Important, then delegate them to a competent person
• Not Urgent and Not Important are time wasters, so minimise them

This is common sense but you would be surprised how much this method will positively affect your productivity. For more info, read our future blog articles, or come to our Effective Time Management Courses and seminars.