Archive for the 'Time Management' Category

Article: How Music can Boost Productivity

How many of us put a music on whilst we are working? I certainly do when I work in a kitchen, whether I do dishes or cook a feast for my friends and family. Music puts me in a better mood and as a result makes me so productive.

 

However, a cognitive neuroscientist Daniel Levitin has a different opinion, which is described in his book ‘This is Your Brain on Music’. He believes that listening to music whilst working making us less productive since it negatively affects our memory and attentional capacity. However, for repetitive or monotonous tasks it has a positive effect since music helps to get rid of boredom. Looks like he is right with my kitchen work there.

Love Music

 

 

Levitin explains that listening to music makes us less productive while working because we have fewer resources left for the task we are working on.

 

So what shall we do?

 

Levitin suggests listening to music for 10 to 15 minutes before we start working, like for studying or writing, and then work in a quiet environment with regular breaks. However for boring tasks, we should put the music on whilst we are working.

 

What is your experience with music whilst you are working? Leave us a comment and why not also let us know what type of music you listen when you work.

 

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Article: Time Management

The Most Important Time Management Technique

Time Management big

 

 

Ever looked at your list of tasks wondering what to do first? Well, you are not alone.

 

 

The Italian economist Vilfredo Pareto (1848–1923) suggested that the results and the causes of those results are unequally distributed in the ratio of 80:20. The Pareto Principle, more commonly referred as the 80/20 Rule, states that:

 

  • 20% of your activities will generate 80% of your success, or
  • 20% of a well time managed effort will generate 80% of the desired results.

 

Although the ratio 80/20 is not always this precise, it is used to put emphasis on how much is lost or how much can be gained with time management. It is not a surprise that identifying the critical 20% is the key factor to success.

 

A simple Time Management course can certainly help you to learn some tips and tricks and teach you using yourtime efficiently. But what can we do NOW to minimise our time wastage?

 

The key in identifying those critical 20% is by prioritising your tasks. You may use the Eisenhower Method to help you with that. It said that former U.S. President Dwight Eisenhower used this method in prioritising his daily tasks.

 

To determine your priorities you will need to use a matrix, where you evaluate each task according to its Importance and Urgency. If you use this matrix then you will need to focus on Important tasks. If your tasks are:

  • Important and Urgent, then do them immediately
  • Important but Not Urgent, then enter them into your calendar to keep track of them
  • Urgent and Not Important, then delegate them to a competent person
  • Not Urgent and Not Important are time wasters, so minimise them

 

This is common sense but you would be surprised how much this method will positively affect your productivity. For more info, read our future blog articles, or come to our Effective Time Management Courses.