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Do you find yourself sending out regular emails such as newsletter which all use the same layout but you find yourself having to type out and spend time getting the layout right each time that you want to send the email to your subscribers?

Well then you need to set yourself up a template to make the task so much easier and save yourself possibly hours of work time. Follow these simple steps to help you create a template in Microsoft Outlook 2007.

Step 1: Open up your Outlook and start writing a new e-mail, add any contacts and a subject for your template. Then input all the content before finalizing any other formatting you choose.

Step 2: You have to then save the email as a template. Click the Microsoft Office button and then click Save As. From the Save As Type drop down list, select Outlook Template and then just give the template a name and select where you want the template to be saved to before you click on Save.

Step 3: To use your new template, go to the Tools menu and select Forms. From there, select Choose a Form. From the Look In drop-down list, select User Templates in File System. Navigate to the location where you saved the theme if it isn’t in the Templates folder. Select your template. Make any changes, such as updating the message body content or subject line, or adding or removing recipients, and then click Send.

Want more tips? Click on Microsoft Outlook Tips and Tricks

It is official, Microsoft have released the 2010 version of Microsoft Office. Choose from 3 different versions: Home and Student, Professional or Home and Business.

This new version offers a range of new features that the previous 2007 version lacked such as a new feature that Microsoft call a ‘Serial Connector’ in Microsoft Outlook which allows the user to write emails whilst seeing status updates from their family, friends and colleagues as well as showing any past communication with them.

Another new feature for 2010 is the new ‘Co authoring’ which can be used in Word, Excel, PowerPoint and Note. This allows both you and colleagues to share and work on documents together online, in real time.

Microsoft gives you the chance to trial the product before you buy with a free trail which you can download from here: http://office.microsoft.com/en-us/try/try-office-2010-FX101868838.aspx?WT.mc_id=MiG_Products

There is nothing worse than going to check your emails one day and finding out that for one reason or another that you have lost everything. If you rely heavily on emails for business, this can turn into a major drain on your company unless you spend a couple of minutes every so often to create a back-up of your Outlook folder. Here are 3 simple steps to follow which could save you hours of work time if something goes wrong.

Step 1: In your Outlook Shortcuts menu, right click on the Outlook Today icon and then select Personal Folder Properties before clicking Advanced.

Step 2: What you need now is the Path from the path menu. Copy this and then open Windows Explorer. Paste the path into the address bar and press Enter.

Step 3: Look for the Outlook.pst file which is located in that folder and copy it by right clicking it and select copy. Then paste the copy onto your back-up disc.

Using Outlook 2007? Then this article is for you! When Good E-mails Go Bad! Solution: BACK UP!

Looking for more Outlook Hints and Tips?

Is your business dependent on E-mail? Does your company generate business via email enquires? What happens if for one reason or another, you lose all of your e-mails? Do you have a back-up plan?

With E-mail being one of the major ways both individuals and businesses keep in contact with one another, one of the most important things to do is back-up your emails. Although it takes only a few minutes, it can save your business hours of time if something does go wrong. If you use Microsoft Outlook to manage your email then depending on which version of Outlook you are using it is fairly straight-forward to create these back-ups.

Microsoft Outlook 2007 Users:

Step 1: Click the File menu on the top toolbar and select Import and Export, this will prompt the Import and Export Wizard to show.

Step 2: Select Export to a file and then click Next. You then choose Personal Folder File (.pst) and then click Next again.

Step 3: The Personal Folder should now be highlighted. If not, select Personal Folder. You then double click on Personal Folder to collapse everything. Ensure that you have checked the Include Subfolders option and then click Next.

Step 4: You can leave the default name in the Save Exported File as or rename it if you prefer. Then if you select Browse, change the location you want to save the file to one which you can find easily such as the Desktop. Then click Finish.

Step 5: You can either choose to add a password to your file for extra security or just click OK and the process is complete.

Using Outlook 2003 instead of 2007? Read this blog: Back-up Your Outlook (Outlook 2003 Users)

Looking for more Outlook Hints and Tips

Whilst using Microsoft Excel, do you save all your Excel worksheets to a specific folder and are tired of searching for that folder each time you want to save a worksheet? Well in this tip, I will tell you how to set Excel up so that it saves to your designated folder each time.

First of all, click on the Microsoft Office button in the top left hand corner of the page and then scroll to the bottom to Excel Options.

You then select the Save tab at the side and look for the Default File Location box. In that box you put the folder which you want to save your Excel worksheets to which you can just copy and paste from the folder itself.

Then just click Save and you’re done.

Click to view Microsoft Excel Training Courses that Infero currently offers.

Click to view more Microsoft Excel Tips.

Whilst using Microsoft Word, there are a number of keyboard shortcuts which you can use so that your attention isn’t taken away from the keyboard to use the mouse. Here are some of the most useful ones:

Bold text: Ctrl + B

Italic text: Ctrl + i

Underlined text: Ctrl + U

To bring up the thesaurus: Shift + F7

To undo any action such as typing etc: Ctrl + Z

Select all the text in the document: Ctrl + A

There are more available for viewing through the Microsoft Office Help Menu which can be accessed by pressing the F1 button and typing in the search bar: Keyboard Shortcuts and then selecting: Keyboard Shortcuts for Microsoft Word. 

When it comes to great value IT Training Courses, you can’t go wrong with Infero’s great value for money courses. After browsing through some other training providers I found that Infero’s prices can be over £60 cheaper than other competitors. That’s extra cash in your pocket to do what you want with! Here are the figures for you who would like proof:

For example: you choose to take the Microsoft Office Word 2007 Level 1 (Introduction) course, Infero’s fee is £168 exc VAT whilst another company charging for the same course charges £235 exc VAT. That’s a whopping £67 saving when you train with Infero!

There’s nothing like having a well skilled workforce and with Infero, you can train up your team with quality training courses at affordable prices.

See more great value Training Courses with Infero’s full money-back guarantee if you aren’t satisfied, subject to Terms and Conditions.

In Microsoft Word, when you make a spelling mistake in your text, Word automatically shows you that you have made a mistake by underlining the affected words with a red line.

I was asked this week to see if there was a way to get Microsoft Excel to act like Microsoft Word in the way that it recognizes spelling mistakes automatically and highlights them to bring them to your attention. After looking into this I found that unfortunately there isn’t a way to get Excel to recognize and highlight any mistakes you make whilst filling in the spreadsheet. However to correct any mistakes that you have made in Word, you can either press the F7 key on your keyboard or right click over the mistake and Word will offer you suggestions for the correct spelling.

To turn on/off this feature, follow these steps:

Click the Microsoft Office Button in the top left corner, and then click Word Options and select Proofing.

If you want to just turn the checker on for the document you are working on, do the following:

Under Exceptions for, click Name of currently open file and select or clear the Hide spelling errors in this document only and Hide grammar errors in this document only check boxes.

If you want to turn the checker on/off for all documents you create from now, do the following:

Under Exceptions for, click All New Documents and select or clear the Hide spelling errors in this document only and Hide grammar errors in this document only check boxes.

The only tool that comes close to doing this job in Excel is the Auto-correct option which can identify and correct common mistakes and typos such as replacing teh with the.

Want more tips? Click on Microsoft Word and Excel Tips.

So you are using Project and you need the analysis toolbar, however it’s not showing up with the rest of the toolbars. There are a few reasons why this could be happening such as any problems which occurred during the installation of the Component Object Module add-ins. However, despite the number of problems which could be causing the toolbar to not show up, there is just one resolution to all of them.

Step 1:

To install the Analysis toolbar, you have to manually turn off the COM add-ins used by the toolbar, and then turn them back on.

To start, open Project and go to the ‘View’ tab at the top of the page, go to ‘Toolbars before selecting ‘Customize’.

Select the Commands tab and in the Categories box, click All Commands.

In the Commands box, select the ComAddInsDialog command and hold down the left mouse button to drag it to one of the toolbars currently displayed in the Project window.

A line will then appear on the toolbar, indicating where the button for the command will be placed. Release the mouse button to add the ComAddInsDialog command to the toolbar.

Click Close on the Customize dialog box.

Click COM Add-Ins on the toolbar where it was added.

Clear each of the check boxes for the Adjust Dates, Copy Picture to Office, and PERT Analysis add-ins, and then click OK.

Click COM Add-Ins again.

Select the check boxes for the Adjust Dates, Copy Picture to Office, and PERT Analysis add-ins, and then click OK.

On the View menu, point to Toolbars, and then click Analysis to display the Analysis toolbar

Last week one of the Infero’s trainers had to deliver a Microsoft Project 2007 Intermediate course. We deliver many of these courses. So what was special about this one?

 
Well, Infero’s trainer Suada flew to Guernsey on a private jet of one of our prestigious customers to deliver the training. This is what Suada says about her experience.

‘That was awesome. The trip from the beginning till the end was very pleasant. People were very nice taking care of me from the beginning of the flight, while I was delivering training and on my return back. I hope they enjoyed the training and took something useful from it. I certainly enjoyed it a lot. I’ve learned about the history of our client, understood more about operation of the company and met lovely people.’

We might not need to fly to you, however we are always here to provide high-quality training courses if you need one.